People in different locations can communicate like they are in the same room using video conferencing which integrates video, audio and peripherals through the transmition of synchronized images and verbal communications between the parties to enable two or more people to communicate over some type of telecommunications lines. Components of a video conferencing are video cameras, microphones, appropriate computer software, computer equipment and any other peripheral device that can integrate the transmission line to relay the information. Video conferencing works by breaking down into discreet units the analog information is recorded by the microphones and cameras which is later encoded by the Codec to a digital signal that can then be transmitted to a codec at the other end, which will retranslate these digital signals back into analog video images and audio sounds.
The Voice activated video conferencing which is the commonly used type of video conferencing allows the image to shift to the site that is currently activating the microphone so that you can always see whoever is speaking. Voice activated video conferencing shifts the image to the site that is currently activating the microphone so that you can always see whoever is speaking and is currently the most used type of video conferencing.
Video conferencing systems are considered to be of great advantage to an organisation because it helps them to cut down travel expenses in order to travel for meeting or other events. It also saves the organisation a lot of time helps it to make quick decisions and actions during times of emergency because the necessary decision makers do not have to spend time travelling for such decisions to be made. Business meetings, seminars, and training sessions can also be conducted in video conferencing systems with the participants in different physical locations. Sharing of data and knowledge can be done by make presentations to the important members of an organization via video conferencing systems.
Even if one has a professional installer they should know what needs to be done before holding a conference to eliminate problems which may cause delays. To completely eliminate problems which may cause the delays during the video conferencing installation process, one has to be aware of what needs to be done before initiating the conference so that they can be able to deal with it even when the professional installer is not around. One should ensure that they have prepared the room for conditioning and ventilation and a good space for video conferencing equipment, check for power lines and organise a desk, sofa, and other items before the video conferencing installation. Video conferencing installation requires preparation of the conference room for conditioning and ventilation and fit of the conferencing equipment, power check and organising furniture.